For Participating Artists
Q: What kind of artwork can be submitted?
A: Postcard artwork can be in any medium, including drawings, photographs, paintings, printmaking and mixed media, as long as it is 4x6 inches. There are no limitations to theme or subject mater, however work should be original.
Q: Is there certain artworks that sells better than others?
A: Certainly, taste is subjective, however some mediums are more popular than others, such as original photographs, drawings and painting, more so, than digital print out or collages. The more unique or original the work, the more popular.
Q: Can I submit a pre-printed postcard from an exhibition?
A: No, please do not submit a pre-printed postcard of your work. All works should be "original", in that, it is authentically made by you, or "one of a kind", not just a "reproduction" or "scan" of a previous work. Visual AIDS reserves the right not to display any work that does not meet these requirements.
Q: Does the work have to be created on or mounted to the Canson postcard paper?
A: No, it does not need to be specifically on the Canson paper, however we strongly recommend that paintings, drawings, prints, etc., be on a heavy weight paper, such as 140 watercolor paper or press board. Work can also be on 4"x6" stretch canvas or masonite.
Q: Do photographs have to be mounted?
A: No, photographs do not need to be mounted, however they should be attached to a heavier board with photo corners or archival tape. We can do this for you, however, photographs do dimple and/or damage easily, so be sure to package securely. We recommend you mail between two pieces of cardboard.
Q: Can I submit a sculpture or 3d work?
A: As long as the work is no larger than 4"x6" inches in any direction and can be hung on the wall. If you are submitting anything that is heavy or fragile, please be sure it is "ready to hang."
Q: Does the artwork have to be 4"x6" inches?
A: Works should be 4"x6", however Visual AIDS reserves the right to display or not display any work larger than requested.
Q: Should I frame or mat the work?
A: No. Please do not frame or mat piece unless absolutely necessary.
Q: How should I package the artwork?
A: We recommend wrapping artwork in wax paper or glassine, something that will not stick, scratch or smudge the surface. DO NOT wrap in tissue paper, especially Kleenex tissue (yes, some people do that). We also recommend mailing artwork between two pieces of cardboard. Please DO NOT send wet or sticky artwork -- be sure painting is thoroughly dry before mailing. DO NOT send charcoal or pastel drawings that are not fixed or are easily smeared. After fixing artwork, please be sure it is dry and clean before wrapping. Be sure that artwork that is glued together is secure. We recommend you place artwork between two pieces of cardboard before mailing. Visual AIDS will not display any artwork that arrives damaged.
Q: Can I sign the front of the artwork?
A: No, please only sign the back. Also print your name and indicate the top on the back of the postcard as well. Please be sure the arrow faces the correct direction so that the work can be installed properly.
Q: Can I submit more than one work?
A: No. Due to the size of the space and the amount of artworks submitted, we can only accept one work per artist.
Q: When is the deadline to submit artwork?
A: Postmark deadline is Thursday, December 10, 2009.
Q: Can artwork be dropped off directly?
A: Yes, you can drop off the artwork at the Visual AIDS office 526 West 26th Street Suite 501, Mon-Fri from 10-6. After hours, a slim envelope can be slid under the door. Please DO NOT drop off work at ZieherSmith.
Q: How can I make sure you received my postcard?
A: If you need confirmation that we received your artwork, please send a self-addressed stamped postcard with your submission. We will mail the confirmation back to you as soon as we process the artwork. This may take several weeks, depending on the amount of artworks being processed at the time. The sooner you send the work, the quicker we will process. We will post the full list of artists on our website after the event concludes.
Q: Is the show juried? How will I know if my work will be displayed?
A: No, the exhibition and sale is not juried. All work that arrives by deadline and meets the submission criteria will be displayed.
Q: Is there an entry fee to submit artwork?
A: No, however additional donations in any amount - $1, $5, $20, etc. - are greatly appreciated.
Q: Can participating artists attend the Preview Party for free?
A: Yes, artists ONLY are admitted for free. Additional guests can buy tickets at the door.
Q: Do I need to RSVP to attend the Preview Party?
A: No, ALL artists' names will be held at the door. You do not need to RSVP.
Q: Can I purchase a Preview Party ticket as a donation?
A: Yes, many participating artists and volunteers purchase tickets as a donation. Tickets are $75 and include a free raffle ticket.
Q: How will I know if my work is displayed at the Preview Party?
A: All artwork will be displayed. A checklist of all artists' names will be available at the event. If your name is on the list, then your artwork is on the wall, however there is NO chart determining where the artwork is hung. Part of the fun is looking for it.
Q: Do participating artists have to wait in line at the Benefit Sale?
Q: If I donate an artwork, will my name be on the postcard invitation?
A: Only about 100 names of the over 1500 artists can fit on the printed 5"x7" invitation, however all artists' names will be listed at the event and on our website after the event.
Q: Can I get extra invitations to mail out for the event?
A: Yes, postcard invites can be picked up 2-3 weeks before the event. Please stop by the office to pick some up while they last, or send a 6"x9" self-addressed envelope with $1.73 in postage (or $2 check or cash) for 20 postcard invites. If you would like additional invites, please send appropriate postage with your request.
Q: How will I know if my artwork sold?
A: If requested, we contact artists with buyers' information 4-6 weeks after the benefit.
Q: Will I get my work back if it did not sell?
A: If you would like your unsold work returned, please mark the appropriate box on the submission form and include a 6"x9" self-addressed, stamped envelope. UNSOLD artwork will NOT be returned unless a SASE is enclosed. Please be sure to include proper postage.
Q: Can I pick up my artwork if it did not sell?
A: Due to the amount of artworks donated, and the time to process all the sales, we prefer to mail back artwork, instead arranging office appointments.
Q: When is Postcards From the Edge?
A: The Preview Party is Friday, January 8, 2010 from 6:00 - 8:00 PM and the Benefit Sale is Saturday, January 9 from 11:00 AM - 6:00 PM and Sunday, January 10 from 12:00-4:00 PM.
Q: Where is the Preview Party and Benefit Sale?
A: All events will be held at ZieherSmith, 516 West 20th St, between 10th and 11th Ave.
Q: Can I pay by check or credit card?
A: Yes, we accept Visa, MasterCard, and American Express. Checks are payable to Visual AIDS and require a photo ID.
Q: Can I buy a gift certificate as a holiday gift?
A: Yes, Gift certificates are $75 and are good for one postcard-sized artwork, redeemable at the Postcards From the Edge sale January 9-10, 2010.
Q: How can I get on the mailing list?
A: Join our email list here.
Q: How can I see the entire exhibition?
A: The only "guaranteed" way to see all of the artwork is to attend the Preview Party - admission is $75. The Benefit Sale is first-come, first-served, and artworks will be bought and removed as soon as the doors open.
Q: How much is the Preview Party?
A: The Preview Party is $75 and includes one free raffle ticket. The Preview is one night only - Friday, January 8, 2010 from 6:00 - 8:00 PM.
Q: What is the raffle?
A: The raffle will include several prizes, and the grand prize is the chance to be the one and only person to select a postcard that night! Additional raffle tickets are only $20.
Q: What time do people start to line up for the benefit sale?
A: Many people start lining up early in the morning and enjoy the mingling. If you don't like lines, plan to come in the late afternoon. There are always great works available.
Q: What is Visual AIDS?
A: Visual AIDS utilizes art to fight AIDS by provoking dialogue, supporting HIV+ artists and preserving the legacy, because AIDS IS NOT OVER! Visual AIDS is the only contemporary arts organization fully committed to HIV prevention and AIDS awareness through producing and presenting visual art projects, while assisting artists living with HIV/AIDS. We are committed to preserving and honoring the work of artists with HIV/AIDS and the artistic contributions of the AIDS movement. We embrace diversity and difference in our staff, leadership, artists, and audiences.